SCHOOL CREATION

Welcome to WEDO, this is our startup guide after you have succesfully created a new school using our platform. In this guide, we’ll show you the first steps you’ll need to fullfill in order to get your school up and running.

Step 1 – Registration #

The first thing you’ll need to do in order to create your school is to navigate to wedo.school and click on “Create your School” and choose the plan that suits you best. You can see all our pricing plans on our Pricing page.

Step 2 – Enable Registration & School Privacy Settings #

Enable Registration #

By default, users will have no access to your school’s registration page. You’ll need to manually enable it through your admin dashboard settings. Here is how you can do it:

  1. Go to Users in the Admin Dashboard
  2. Select Registration
  3. Check the “Enable Registration” chackbox
  4. Choose a default role for all future registrations. Make sure to set “Student” as a default role. You can later change each individual role to suit each user’s role in your school.

School Privacy Changes #

After enabling registrations, the first thing you’ll want to do is to navigate to WEDO Registration and set manual approval for registrations in your school. This will help you monitor every user that intends to join your school and lock them out of important pages of it before their registration is approved.

Go through the setttings highlighted with a red rectangle in the image above and choose the ones that suit your school better.

Step 3 – Create Groups #

First of, you’ll need to create groups for your school. The procedure is easy and everything can be done from your School (front-end).

You can create a group directly from your user’s dashboard by choosing Groups from the Community tab on the top bar.

Simply click on create a group and you’ll be redirected to the group creation page.

Here you have a selection of inputs such as a name, description as well as settings which enforce the group’s security. Make sure you read through Settings while in group creation and make sure that you are satisfied with the permissions you have given to users.

Group Types #

In Settings, you can also choose the group type of your group which can be one of the following:

  1. Classroom
  2. Department
  3. School
  4. Team

Those are created for you beforehand so that you can manage groups more easily.

Group Forum #

You can then select whether or not you want your group to have a dedicated forum. Click on the checkbox to create a forum automatically.

Group Invites #

Nesxt up you’ll need to upload profile and cover images for your group and then start inviting users to join. Users can also find your group and apply for acceptance after the group creation.

NOTE: If while creating your group you’re not seeing the full list of users in your school, try not adding your group to a group type. After adding all users you want in the group, you can head to Manage and add the group type after the Group creation.

This will help organize all users into seperate groups and create departments so that users can communicate and ask questions regarding your courses.

Step 4 – Create Rooms #

Your school will also need some online rooms for instructors and students to join live classrooms.

Rooms are WEDO SCHOOL’s place for video and voice conferencing. In order to participate in large scale conferences you’ll need to get WEDO COINS as this is the virtual currency we use.

You can always use the WEDO FREE plan for 1 to 1 unlimited calls for 1 hour. In order to create a new Room, click the “Add Room” button in the My Rooms tab.

Here you’ll need to input the following information:

Room Name: the name of the conference you want to make

Plans: How many people will be joining the room? (WEDO FREE: 2, WEDO 5: 5, WEDO 25: 25 and so on)

Viewer Password: a password for regular viewers to use in order to join the room

Moderator Password: a password for room and chat moderators to use

Note that the Viewer and Moderator passwords have to be different in order for the room to be created.

Recordable: whether or not you want the conference to be recorded

Click Add Room and you’re done, you can now send the link of your newly created room to other people and invite them.

In case your Room creation gets stuck at Adding…, close the popup and refresh the page. The room must be available on the list. If not, redo the procedure and if the issue presists then consider contacting a WEDO admin.

Step 5 – Invite Users #

Now it’s time to bring some users in your school. This includes more admins, managers which will be able to create payment plans, instructors, instructor assistants and, of course, students. The are three ways in which you can do that.

  1. Email invites: Choose any number of users and select their profile types to email them a link to join the school.
  2. Manual registration: Send a link of your school to any users you want to invite. Your link will look something like this: yourschoolurl.wedo.school, unless you chose to add a custom domain in which case you send that custom domain as a link.

How to Send Email Invites #

WEDO Admins and LMS Managers can invite other managers, teachers and students to WEDO in order to populate the online schol. The procedure is fairly easy and won’t take more than a few seconds. To start inviting users, click on Email Invites under your name on the top bar.

On Send Invites, enter the recipient’s name and email, add a customized message and the email subject and click Send Invites. Note that you can add more than one email addresses by clicking on the +icon.

You can view all send invites on the corresponding tab and check which users have accepted it or have not read it yet.

Remember that you will need to assign new profile types and user roles for those who have registered manually to your school.

Assign User Roles – Profile Types #

School Admins are the only ones that can assign new user roles and profile types and change the existing ones. To do so, you’ll need to navigate to Users in the admin dashboard. Choose All Users.

Here you can see all registered users in your school and change their roles accordingly. To do that, click on the checkbox next to the user’s name to select it and then look at the bar above the users.

You’ll need to choose roles from the “Change role to…” and “Change profile type to…” and click Change to confirm your selection.

Note that you need to separately change the role and profile type for each user. You can see the final selection on the user’s information.

Step 6 – Approve Members #

Now that your co-workers and students are coming to your online school, it’s time to approve their accounts. Go to WEDO Registration once more and choose Member Requests.

Here you will find all users whose accounts are pending approval. Go through the list, approve and deny users and you’re good to go.

Step 7 – Communicate #

Now that all students are on WEDO, you and the instructors can communicate with them and send them links to the groups that represent their departments, classes, and teams. This is easier done while using our Direct Messaging feature. Did we mention it includes multiple user messaging too? This makes the process much easier.

Communication is vital for the well being of the learning process, so we encourage everyone to use the direct messaging feature in WEDO to organize their groups, rooms, and courses easier.

Step 8 – Create a Course #

Start creating your first course and access plans. Instructors can later populate that course with lessons, quizzes, and assignments.

Course Creation #

The first step into creating your courses in WEDO is navigating to your Dashboard. In order to do this, hover over your school’s name through the top bar.

After that, you want to choose Courses on the sidebar. This will trigger a dropdown menu where you can find the Add Course option. Click that.

The basic layout of your Course will be automatically created. You can choose a title and description for your course on the top of your Course Creation page. Here are the fields you’ll want to input:

The sidebar on the right will let you add some relevant information for your course, like its category, difficulty, some tags and potential tracks you might have chosen for it.

You can also choose a featured image and a cover photo right from the sidebar. Choose Featured image or PHOTO to choose or upload one respectively.

Both those images are important as they’ll be shown on the front page of your course and they should be relative to your subject.

You can get your School Admins to create additional categories, difficulties and tracks if you need some or contact a WEDO admin in order to get assistance through the Course Creation progress.

There are 4 main fields of information that you have to add in order to publish your course. Those are:

  • Course Name
  • Course Description
  • Featured Image
  • Access Plan

Hit publish and your course will be available on WEDO. Up to this point, we haven’t added any content to the course itself.

Now that you have published your course, you can move on to the blue button tagged Launch Course Builder. This is where you’ll add all your sections, lessons, quizzes and assignments. Those will be important in order for your course to be as interactive as possible. Visit our Knowledge Base to find out how exactly you can create them.

Don’t feel pressured with adding all content to your course right away, as you can use the drip method to make a course available at a later date.

You can also assign a forum to your course, set reviews to be active for students that have taken your course and manage all students in the class.

After finishing all relevant settings, you can hit publish again. To find more information on how to create lessons, quizzes, and assignments for your courses, visit our Knowledge Base.

Access Plan Creation #

Access plans are WEDO’s way of adding payment methods to a course. To find all Access Plan settings, you’ll need to edit a course and scroll down to the Sales Page settings.

Here you see all payment plans and you can create as many as you need. There are free plans, one-time payment plans and recurring payments. You can run sales for those plans and more. To create a new one, click on Add New.

Here you have a variety of settings to choose from. You’ll need a name for your plan, an SKU or product code, the text the button will showcase, its price and more.

For monthly or yearly payments, go to Frequency and select “every”. A new dropdown list will appear and you’ll need to select whether you want this payment to be monthly, yearly and so on.

Since access plans are manual, the user won’t be automatically billed at the end of the month. As soon as the payment time arrives, the course will be locked for the user and you’ll have to manually process the payment and unlock the course again. Visit our Knowledge Base to find out how.

You can also run sales for a specific course through Access Plans, offer a trial and restrict unregistered users from seeing this course.

Note that you can add as many plans as you need to a course.


This is it. You now have an up-and-running school. All you need to do from now on, is create more courses, add engagements and assign forums and groups to those courses in order for users to interact with each other easier.

Responses